Free Data Migration
Switching systems shouldn't be painful. We'll migrate all your data from your existing system to Kai - completely free with any yearly plan.
Most groups are live in under two weeks.
Member Data
47 membersBookings
312 bookingsFinancial Records
$156KDocuments
89 filesFree, hands-on migration is included with every annual plan — Essential, Professional, and Enterprise. Monthly plans aren't eligible.
What We Migrate
We handle all your data - from simple spreadsheets to complex database systems. Free with any yearly plan.
Bookings & Reservations
- Historical bookings
- Future reservations
- Booking rules
- Cancellation history
Members & Users
- User profiles
- Roles & permissions
- Contact information
- Preferences & settings
Asset Information
- Asset specifications
- Maintenance records
- Usage logs
- Documentation
Financial Data
- Expense records
- Payment history
- Member balances
- Invoices & receipts
Documents & Files
- Manuals & procedures
- Insurance documents
- Compliance records
- Photos & media
Analytics & Reports
- Usage statistics
- Cost analysis
- Custom reports
- Historical data
How It Works
A simple, proven process. Simple migrations done in ~1 week, complex ones in 2-6 weeks.
Discovery Call
We learn about your current system and data
Data Extraction
We securely extract and prepare your data
Test Migration
You review and validate in staging environment
Go Live
Final migration with dedicated support
We Work With Any System
From simple spreadsheets to complex enterprise systems
Spreadsheets & Files
Excel, Google Sheets, CSV files, or any structured data format
- Excel workbooks
- Google Sheets
- CSV exports
- Access databases
Database Systems
Direct connection to SQL and NoSQL databases
- MySQL / PostgreSQL
- SQL Server
- MongoDB
- Custom databases
SaaS & Custom Systems
FBO software, marina systems, and custom applications
- Aviation scheduling
- Marina management
- Custom platforms
- API integrations
No problem! We can work with any system that can export data. Contact us to discuss your specific setup.
Your Data is Safe With Us
We take security and privacy seriously. Your data is encrypted, secure, and handled with the utmost care throughout the migration process. Free migration included with all yearly plans.
Encrypted Transfer
All data transfers use SSL/TLS encryption
GDPR Compliant
Full compliance with EU data protection regulations
Audit Logs
Complete audit trail of all migration activities
Secure Deletion
Source data copies deleted after successful migration
Migration Guarantee
- Zero data loss guarantee
- Complete validation process
- 30 days of post-migration support
- Your original system stays intact
- NDA available upon request
- Can pause or stop at any time
- Requires yearly plan commitment
What's Included - Free
Everything you need for a successful migration
Migration Work
- Up to 50 hours of migration work
- Data extraction and transformation
- Custom data mapping
Validation & Quality
- Multiple test migrations
- Data validation and quality assurance
- Migration success plan
Training & Support
- Training sessions for admins
- 30 days of post-migration support
All new customers on any yearly plan (Essential, Professional, or Enterprise)
Monthly plans are not eligible for free migration
View Plans & PricingA few things from your side
A short list. The rest is on us.
Access to your current system
Read-only credentials, an export, or a shared spreadsheet — whatever you already use to track members, bookings, and finances.
A primary contact
One person on your side who can answer questions about your data and validate the test migration.
A short discovery call
Thirty minutes to map your fields to Kai's and agree on what to bring across and what to leave behind.
A sign-off on the test run
Once the staging migration is ready, we ask you to spot-check the data before we go live.
Ready to Make the Switch?
Schedule a discovery call with our migration team to get started
Questions? Email us at [email protected]