How do reimbursements work?

A reimbursement pays a member back money the group owes them, usually because they covered a group cost out of their own pocket (fuel, a repair, harbour fees).

Where reimbursements come from

• A member-paid expense automatically creates the amount the group owes back
• Admins can also create a reimbursement directly from Money, tab Pay out

Paying members back

1. Open Money, tab Pay out (admins and owners only)
2. Create the reimbursement and pick the members and amounts
3. Each member gets a SEPA QR built from their own IBAN; scan it with the group's banking app to transfer
4. Mark the member paid; the payout is recorded on their balance

The offset alternative

If the group's reimbursement settlement (Group settings, Financial) is set to Offset against invoice payments, open reimbursements are deducted automatically when the member pays an invoice: they transfer the difference and no separate payout is needed for those. The reimbursement settlement article explains both modes with diagrams.

Good to know

• A member without an IBAN on their profile shows a "No IBAN" warning and no QR can be generated; ask them to add it under their profile settings
• Creating and settling reimbursements is admin/owner only