How do booking rules and slot quotas work?

Kai's booking rules ensure fair access to shared assets through configurable restrictions. Rules can be group-wide or asset-specific, and asset-specific rules layer on top of group rules.

Slot quotas

Limit how many bookings a member can hold over a period:

• Hours per period — total booking hours over a day/week/month/quarter/year
• Slot count per period — number of bookings allowed in a window
• Quotas reset at the start of each period

Duration limits

Cap how long a single booking can be:

• Maximum booking length (e.g. 8 hours)
• Maximum consecutive days
• Minimum booking duration

Advance booking window

Control how far ahead a member can book:

• Minimum advance notice (e.g. book at least 2 hours ahead)
• Maximum lead time (e.g. no more than 90 days ahead)

Blackout periods

Block bookings during specific date ranges — maintenance windows, owner-reserved periods, holidays.

Day-of-week restrictions

Allow or deny bookings on specific weekdays. Useful when an asset is shared with a non-Kai user on certain days.

Consecutive booking limits

Enforce cooling-off periods so one member doesn't monopolise the asset — e.g. require a gap of N days between consecutive bookings by the same person.

Special reservations

Annual extended-booking privileges:

• Longer reservation windows (e.g. a 2-week vacation)
• Require advance notice
• Limited per year per member

Usage-based rules

Block further bookings once a member exceeds usage thresholds (hours flown, kilometres driven, etc.) — often combined with billing.

Weekend / peak-time weighting

Treat weekend or peak-hour bookings as worth more slots than off-peak ones.

Peak week rotation

Share out the best weeks fairly, for example a yacht's summer:

• The peak season (for example 1 July to 31 August) is cut into whole weeks from changeover day to changeover day, Saturday to Saturday by default
• The co-owners hold the weeks in turn, and every year the order moves one place, so over the years everyone holds every week once
• The outgoing holder hands over by 12:00 on the changeover day; the rest of that day belongs to the next week
• Only the holder can book a held week until it is close (30 days by default); from then on it opens to everyone, day by day
• Everyone sees who has which week in the calendar's Booking Rules popover and on the calendar itself
• If the group also has priority months, the rotation decides on its weeks and priority months decide the other days

How rules combine

When you try to book, Kai checks every applicable rule. If any rule fails you'll see a message explaining which limit was hit and why. Asset-specific rules override group-wide rules when both apply.